The Truth About The Role of an Event Planner

The Truth About The Role of an Event Planner
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The Truth About The Role of an Event Planner


Thank you so much for visiting and reading AisleMemories guest post on the truth about the role of an event planner.

A lot is written about event planners. Sometimes they are called freaks or perfectionists. But, there is more to the role that the event planner performs. Today, in this blog post, we are going to share with you the truth about the role of an event planner. Curious to know? Then keep scrolling the blog until you reach down!

The Truth About The Role of an Event Planner
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  1. Consultation – The Truth About The Role of an Event Planner

Usually, an event planner meets the client before carrying forward any process. This is to understand the client better and know his or her point of view. During this time, the client or the representative will lay down the set of questions as per their need.

Once an event planner understands the needs of the client, he/she then discusses the client requirements, dates, preference, location details, and more.

During the first visit, an event planner will also be explaining their role and most importantly the fees.

  1. Select Venue

In some cases, the client will have the venue selected and lined up with various options. However, it is also an event planner’s responsibility to show multiple options for the venue. An event planner also has to think about geographic location, space, functionalities, and common concerns. For the meetings, hotels and convention rooms are common.

  1. Transportation

Another crucial role of anĀ event planner is arranging the transportation to and from the event. If there is a conference event going on where people are flying in from overseas and other countries, then an event planner will also arrange the transportation and book the flight tickets accordingly. An event planner will also rent the buses to transport them throughout the event.

  1. Multitasking

The stage of event planning also comprises of multitasking. An event planner will be doing many things at a time. For instance, managing the guests at the same time as booking the caterer, meeting clients and ensuring to fulfill all of the requirements.

The formula of a successful event planner is to evaluate the task and then set priority for it accordingly. Having numerous things on hand can make an event planner overwhelmed but staying calm and focused will make them successful at multitasking.

  1. Co-ordinate Details

Co-coordinating the details and staff is another quality of an event planner. With weddings and other events to tackle, it becomes utmost necessary to coordinate and make the planned things run smoothly. Another crucial thing is to coordinate according to the schedules of catering, staff, and other important things throughout the day.

  1. Pleasant – The Truth About The Role of an Event Planner

The common thing about all the events is people. Therefore, being an event planner, it becomes mandatory to be calm, be a good conversationalist, and most importantly a GOOD LISTENER. When you understand people, they will enjoy talking with you and sharing their ideas and thoughts. Having a pleasant demeanor will help an event planner engage with their clients and leave a long-lasting impression.

Whether an event planner works as an individual or perhaps works in a company, the role varies. However, there are many impressive sets of skills an event planner owns. In the above-mentioned blog post, we have jotted down the truth about the role of an event planner. If you like the blog post, then please do share and drop your suggestions in the comments section below!


Thank you so much for visiting and reading AisleMemories guest post on the truth about the role of an event planner.

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